Delays in Conveyancing: Causes and Solutions

Imagine you’ve finally found your dream home, and your offer has been accepted. You’re envisioning moving in, decorating and creating beautiful memories. However, weeks turn into months and the excitement turns into frustration as the conveyancing process drags on far longer too than expected. This story is similar for many buyers and sellers in the property market, where delays in conveyancing can test your patience. 

If you are considering conveyancing services in Melbourne, then knowing the root causes of these delays is crucial. In this blog, we will guide you through the causes and solutions for the delays in the conveyancing process.

Common Causes of Delays in Conveyancing

Understanding the common causes of delays is important to complete the process smoothly. Here are a few reasons why you might be experiencing delays in the conveyancing process. 

  1. Incomplete or Incorrect Documentation

One of the primary reasons behind delays in conveyancing is incomplete or misleading documents. These documents can be a contract of sale, section 32, certificate of title, mortgage documents, or various other local council forms. When you or your seller fails to provide proper information during the initial stages of getting conveyancing services in Melbourne, it pushes the timelines too far. Here are some common mistakes in documentation.

  • Incorrect property Details:

Mistakes in address, title details or property descriptions can cause confusion and further delays.

  • Misnamed parties:

Misspellings or incorrect listings in the name of buyers and sellers can cause discrepancies and delays.

  • Incomplete forms:

Failing to input every field in tax forms, mortgage applications, and property search documents can extend the completion date.

  • Wrong Financial Information:

Errors in purchase price, deposit amounts, and tax or stamp duty calculations can complicate transactions and require changes.

  • No signatures:

If you omit to sign a document or have no witnesses in the relevant documents, then documents remain invalid, leading to the conveyancer in Sydney taking more time.


Early preparation of all documents is necessary to prevent delays in conveyancing. Here are possible solutions:

  • Use a checklist given by your conveyancer to ensure you’re gathering all the important documents on time. 
  • Get a conveyancer to review these documents to find out if you’re missing out on something before submission.
  • Maintain clear communication with your conveyancer to ensure you both are on the same page regarding what documents are needed and when it is due.
  • Take the time to understand the purpose of documents and the information they require.
  • Pay attention to names, addresses and contact information in all documents to ensure they’re similar to prevent delays in correcting them later.
  • Keeping digital copies of all documents is suitable for sending urgent documents.
  • Remain connected with your conveyancer in Sydney for updates on regulations.

2. Slow Responses from Third Parties

Another reason for conveyancing delays is the slower response time from banks, local authorities, conveyancers, real estate agents, and surveyors. Each party operates within their schedule and capacities, which are completely out of your control. This can lead to delays when one or all of the parties choose to respond later than the expected time. Here are all the reasons why third parties can create bottlenecks.

  • Banks and Financial Institutions: 

Delays in mortgage approvals or the release of funds can significantly hold up the process. Similarly, if a seller’s mortgage discharge takes longer than expected, it can delay the transaction.

  • Local Authorities: 

Local searches are well known for creating delays, especially in areas where the local council may have less staff or be overwhelmed with requests. The time it takes to receive these search results can vary widely.

  • Conveyancers: 

Their workload and efficiency in processing the transaction can also lead to delays. Any errors in documentation that require correction are added to the timeline.

  • Surveyors: 

Availability for conducting surveys and the time to produce reports can also cause delays.

  • Estate Agents: 

Delays in communication or frequent negotiations can also add to the overall timeline.


Effective communication and diligent follow-up with all the concerned parties can help you move forward with the conveyancing process.

  • Agree upon a weekly schedule for updates with your conveyancer or real estate agent.
  • Take the initiative to reach out if you don’t hear back with updates.
  • Be clear and accurate about the information you are seeking when communicating.
  • Keep a record of all the communication to avoid legal disputes.
  • Engaging and showing patience with the allotted time frame works well in most situations, so you must respect the time of the other parties involved as well.

3. Issues Arising During Searches and Surveys

Here are a few causes of delays arising out of searches and property surveys in Melbourne and Sydney.

  • Planning and Building Control Issues: 

Searches may reveal that previous construction work was conducted without the necessary planning permissions or building regulation approval. 

  • Environmental Concerns: 

Environmental searches might uncover flood risks, contamination, or other environmental hazards associated with the property. 

  • Boundary Disputes: 

Surveys can sometimes highlight discrepancies in property boundaries that differ from those described in the title deeds. 

  • Structural Problems: 

Surveys may identify serious structural issues with the property, such as subsidence, dampness, or roof problems. 

  • Financial Liabilities: 

Searches can reveal financial liabilities attached to the property, such as outstanding liens or charges, that must be settled before the sale can proceed. Negotiating these settlements can introduce delays.


Leverage the expertise of your conveyancer in Sydney to interpret the results of searches and surveys. They can provide clarity on the implications of any findings and advise on the necessary steps to address them.

  • Familiarise yourself with common issues like boundary disputes, planning permission irregularities, or environmental risks. Understanding these issues and their potential impact can help you quickly grasp the significance of similar findings in your reports.
  • Not all issues identified in searches and surveys require immediate action or are deal-breakers. Work with your conveyancer to prioritise concerns based on their potential impact on the property’s value, safety, and ability to use the property as intended.
  • If results are unclear or reveal significant issues, don’t hesitate to seek further clarifications or additional investigations. This might involve consulting with specialists, such as structural engineers or environmental experts, to gain a more detailed understanding of any complex issues.
  • Based on the results and expert advice, make timely decisions on how to proceed. This might include renegotiating the sale price, requesting repairs before purchase, or deciding to walk away from the transaction if the issues are insurmountable.

Final Words

The conveyancing services in Melbourne are integral to the smooth transition of property ownership. Delays in the process often stem from a variety of sources, including incomplete or incorrect documentation, slow responses from third parties, issues identified during property searches and surveys, and the complexities of property chains. 

Each of these factors can significantly extend the timeline of a transaction, leading to frustration and uncertainty among all parties.

Choose Easy Link Conveyancing for smooth property transfers, as they use industry-leading tools for hassle-free transactions.