Everyone wants a gorgeous outdoor wedding but there are some extra preparations that may need to be made. For example, it’s best to have your ceremony and reception around golden hour when the sun isn’t as bright and hot.
Also, remember to tell your guests to bring a blanket or wrap for colder weather. And be sure to have ample restroom options available.
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1. The Weather
One of the biggest challenges for anyone planning an outdoor wedding is Mother Nature’s unpredictability. It’s important for clients to think about the weather before setting a date and hiring vendors, as this can impact everything from logistics to the day’s timeline.
A backup plan for rain is crucial, especially during the summer when it’s most likely to occur. This can be as simple as reserving a room at the venue or putting up tents that fit all of the guests comfortably and can match the decor.
Also consider working with your vendors to provide shady areas and water for hot or cold weather. If the temperature tends to drop at night, ask if space heaters can be rented for outdoor areas and work with bartenders to offer warm cocktails and mocktails during the reception.
Also make sure to include a few cute monogrammed umbrellas for guests in case of inclement weather. These details may seem minor, but they can make all the difference in a happy and seamless event.
2. Think About Extras
A lot of planning goes into ensuring your outdoor wedding is beautiful and fun. However, there are a few other important details to keep in mind.
Make sure you have plenty of bug spray on hand and citronella candles to help keep the pests away. Also consider setting out stacks of pretty blankets or shawls for guests to wrap up in as the night gets cooler. These items can also double as favors and will be appreciated by your guests.
Another important thing to consider is how your guests will get from Point A to Point B, especially if you’re hosting the ceremony and reception at a separate location. Work with your venue to direct foot traffic and set up signs that clearly point the way.
Be sure to communicate this info with your guests ahead of time, either on your website or via a note in the invitations. This will save you from any surprise on your big day!
3. Think About the Venue
Make sure the venue you choose has backup spaces or other plans in case of rain. It’s also worth checking with your vendors, such as your photographer and sound and lighting vendors, to ensure that they have experience working outdoors. Many have backup plans for things like weather changes or keeping their equipment at the right temperature, and they can offer suggestions to help your wedding run smoothly.
The venue can also be a factor when it comes to things like shade, which is important in the summer. You may want to consider offering standing umbrellas to guests or setting up fans, as well as prioritizing hydration by serving water bottles or helping guests stay hydrated with a help-yourself lemonade or iced tea stand.
In addition, it’s worth discussing any pest concerns with the venue in advance, whether bugs are a nuisance at certain times of the year or if they can be a problem when the temperatures drop. You can include this information in your save-the-dates and invitations as well as your wedding website, so your guests are aware and prepared.
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4. Think About the Guests
If you’re hosting an outdoor wedding, having plenty of seating on hand is a must. Consider couches, lounge chairs and large pillows to give the space a comfy vibe. You’ll also need tables for dining and a row of chairs or benches for your ceremony. If you want to add an extra level of elegance, don’t forget tablecloths, cloth napkins and dishes, as well as glassware and flatware for your guests.
Depending on the season, you may want to consider heat sources for your guests, as well as a back-up plan in case of rain or other inclement weather. It’s important to discuss this with your venue, and ask how they’ve handled sudden changes in the past.
You’ll want to think about pest control, too. If mosquitoes are a problem, hire a professional to spray the area four days before your big day or use natural repellants like citronella candles and lavender. You’ll want to be sure your guests have plenty of restroom options, too.
